Georgia Tech Procurement Assistance Center

Here’s how to decide whether a GSA Schedule is right for you

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As a business person pursuing government contracts, you may have heard about the benefits of having a GSA Schedule.  But you may not know what a Schedule contract involves — or whether it’s worth your while to pursue one.  This article presents you with the facts about a GSA Schedule, how to qualify, and the decisions you need to make.

 

Consider the Facts

Here are some facts to help make an informed decision.

First of all, “GSA” stands for the General Services Administration, a federal agency which awards, each year, about $50 billion in blanket contracts (known as “Schedules”) to hundreds of companies.  Eighty percent (80%) of Schedule contractors are small businesses who are successful at winning 36% of those sales.

The process to win a GSA Schedule contract begins with your preparation of a proposal.  This is a demanding task that can take several months to prepare.  Many businesses choose to hire a consultant to prepare their proposal, even though proposal preparation is actually something that just about anyone can do — if you are willing and able to follow detailed proposal preparation instructions.

Qualifying for a Schedule

Not every business qualifies for a GSA Schedule, so before preparing a proposal, you first should determine your eligibility. Here are the major requirements:

  • Your company must have at least two years’ experience in successful sale of the products and/or services you offer.
  • Your company and its corporate officers must have a satisfactory record of integrity and business ethics.
  • You must make sure all your NAICS codes are accurate and reflect the type of services that you plan to offer on your GSA Schedule.
  • Your registration in the System for Award Management (SAM) must be active and up-to-date.
  • You must be willing to obtain a “digital certificate” (at a cost of about $119) so that GSA can authenticate your electronic signature and allow you to upload and access your proposal documents.
  • Your company must have adequate financial resources to perform a federal contract, or you must have the ability to obtain them.
Your Options

If you meet the requirements listed above, then it’s appropriate to chart a course of action.  Here are some things to consider:

  • If you decide to hire a consultant to help you navigate the proposal process, please proceed with caution.  You should be aware of the fact that no consultant can do 100 percent of the work for you.  In fact, it’s desirable that someone from your company actively participates in the GSA Schedule proposal process.  Your company representative will need to compile a lot of information to be included in the proposal and also needs to carve-out enough time to learn the process, develop a relationship with GSA’s contracting officials, and make strategic decisions about how and to which government agencies the eventual contract will be marketed.  A consultant can play a valuable role but, before hiring one, make sure you investigate their experience, ask about their track-record, and have a clear understanding of exactly what they will do for you and at what price.
  • Attending a GSA training session can help you better understand the GSA Schedule process.  The Georgia Tech Procurement Assistance Center (GTPAC) regularly offers a free webinar entitled “Understanding the GSA Schedule Process.”  Visit GTPAC’s training calendar at http://gtpac.ecenterdirect.com/Conferences.action to register for the next session.  GTPAC also has compiled a group of resources for companies seeking help with the Schedule process.  You can find these resources at: http://gtpac.org/gsa-schedule-resources.

Feel free to discuss your GSA Schedule needs and options with any GTPAC Counselor.  You can find our contact information at: http://gtpac.org/team-directory.

 

GTPAC earns recognition for hosting national conference

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Over 300 business counselors, representing programs in all 50 states, the District of Columbia and Puerto Rico traveled to Atlanta last week (April 21-25, 2013) to participate in a comprehensive training conference hosted by the Georgia Tech Procurement Assistance Center (GTPAC).

The conference was held by the Association of Procurement Technical Assistance Centers (APTAC) which is the trade association representing the 90+ PTACs across the country.  GTPAC is one of the original PTACs, having been established in 1985 and operating continuously ever since.  PTACs are funded by the Defense Logistics Agency, supplemented by funding matches from local sponsors such as Georgia Tech, to assist businesses identify, compete for, and win government contracts at the federal, state and local government levels.

“Holding the annual training meeting in Atlanta enabled us to showcase the nation’s best practices in procurement counseling, and highlight the innovative efforts we’re spearheading right here in Georgia,” pointed out Chuck Schadl, group manager for government contracting services within Georgia Tech’s Enterprise Innovation Institute.  Schadl also serves as APTAC’s vice president for education and was responsible for vetting the 30 speakers at the conference.  “The conference was the result of a year-long effort to identify experts across the country, from both public and private sectors, who were willing to share techniques that have proven to be successful in helping businesses grow through government contracts.”

Joe Beaulieu, GTPAC’s program manager, oversaw many of the conference’s details and personally moderated a session on the inner-workings of the System for Award Management (SAM), the federal database launched last fall that contains vendor registration, payment, and performance information.  “There have been many problems with the implementation of SAM, and we took this opportunity to provide instruction on the ‘work-arounds’ we’ve developed that would benefit our colleagues and their clients,” commented Beaulieu.

Another highlight of the conference stemmed from a special four-hour educational workshop on the Federal Acquisition Regulation (FAR) conducted by The Contracting Education Academy at Georgia Tech (The Academy).  More than half of the conference’s total attendees signed-up for this pre-conference workshop, held on Sunday afternoon, April 21, at the downtown Hyatt.   The Academy’s program manager, Donna Bertrand, worked with Schadl to develop the workshop which was entitled “The Complete FAR Guide for PTAC Counselors.”

In a special presentation at APTAC’s awards dinner,  GTPAC’s statewide staff was formally recognized for their educational efforts in support of PTACs nationwide.

Chuck Schadl (center) accepts award on behalf of GTPAC from APTAC's immediate past president Gunnar Schalin and new president Juanita Beauford.
Chuck Schadl (center) accepts award on behalf of GTPAC from APTAC’s immediate past president Gunnar Schalin and president-elect Juanita Beauford.

 

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