Georgia Tech Procurement Assistance Center

Want to do business with the State of Georgia? You better know the rules!

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Click on image above to see Georgia Procurement Manual.

Every unit of government has rules about how it purchases goods and services.  As a vendor, your success in doing business with government agencies is dependent upon your knowledge of those rules.

The federal government follows the Federal Acquisition Regulation (FAR), and many federal agencies also issue FAR supplements.  Similarly, each state government has its own purchasing procedures.

In the State of Georgia, the Department of Administrative Services, through its State Purchasing Division (SPD), maintains the Georgia Procurement Manual (GPM).  The GPM governs how state government entities purchase needed goods and supplies.  It also provides information to suppliers about how to conduct business with the State of Georgia.  SPD periodically revises the GPM to incorporate legislative changes, new automated processes and best practices.

In May of this year, the GPM was updated in several important ways, including the supplier protest process as well as internal procedural updates, such as new automated processes for state procurement staff to submit certain reports and requests to SPD.  You can see a summary of the changes here.   A brief overview of the new supplier protest process follows.

What is the supplier protest process?

GPM Section 6.5 defines how suppliers may challenge certain purchasing actions by state entities, such as: solicitations, proposed sole source contracts, proposed purchases through consortia or cooperative purchasing agreements, the results of a Request for Qualified Contractors and the state’s proposed or actual award of a contract.

How has the supplier protest process changed?

SPD has updated the supplier protest process to:

  • Define general principles that govern SPD’s review of supplier protests;
  • Address review of a supplier’s protest that a system error prevented timely submission of an electronic bid or proposal;
  • Identify certain procurements that are exempt from SPD’s protest process;
  • Define how sole source protests will be reviewed, including the option for discussions between the state entity and the protesting supplier prior to SPD issuing a protest decision;
  • Require a supplier to file a protest within 10 calendar days of the date the supplier knows or should have known of the action which is being protested or the other applicable protest filing deadlines, whichever is sooner;
  • Update the submission process to remove the fax number (protests may continue to be either mailed or sent via email to the addresses noted in the GPM); and
  • Provide other clarifications.
When are these changes effective?

Changes became effective May 18, 2018.  You can listen to a recorded webinar on the changes to the Georgia Procurement Manual here: GPM changes.  (Presentation begins at the 9:55 mark.)

State, local governments could spend $275 billion on construction this year: Where the money will go

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According to the latest U.S. Census Bureau figures on the annual rate of construction spending, the country’s state and local governments are on track to spend more than $275 billion on nonresidential, taxpayer-funded construction initiatives this year, with highway and street ($93.5 billion), education ($72.5 billion) and transportation projects ($31.7 billion) together garnering the lion’s share of funds.

State and local airport spending has ramped up to an annual rate of $14.5 billion from a November 2011 low of $9.16 billion, according to additional data provided by Governing. Construction of corrections facilities declined the most of any other major spending category in the last decade, from an $8 billion peak in November 2008 to its current level of $4.6 billion, although some of that decline is likely related to the trend toward privatization of prisons and jails.

Highway and street spending, currently $93.5 billion, has remained relatively flat with only a small peak of $105 billion in January 2016. Spending on primary and secondary schools, which now stands at $46.7 billion, has never returned to its pre-recession highs.

Keep reading this article at: https://www.constructiondive.com/news/state-local-governments-could-spend-275b-on-commercial-construction-this/527585/

Top 10 areas of opportunity for state and local contracting

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Thanks to technology, government is becoming more efficient, cost effective and user centric. Agencies may not be building all the technology and software internally, but they are certainly procuring them.

In fact, state, local and education, or SLED, governments are increasing the number of bids and requests for proposal at a “historically strong pace over the past year,” according to GovWin+Onvia by Deltek’s “10 Hotspots in Government Contracting for 2018” report. It analyzed more than 4,000 unique industry smart tags to find the areas with the greatest rates of recent growth.

But this progress isn’t happening in every aspect of the marketplace. In fact, a small number of “hotspots” are growing at a faster pace than others, identifying major SLED themes in adopting technology, pursuing efficiency, improving education, enhancing safety, protecting the environment and addressing underfunded pensions.

To see the 10 hotspots, and the growth measured from 2016 to 2017, click here: https://www.governmentciomedia.com/top-10-areas-opportunity-state-and-local-contracting

2018 forecast of state and local contracting released

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In Onvia’s latest special report, experts Krita Ferrell, Brent Maas and Sean Cavanagh provide insight on the most significant trends expected to impact the state & local government contracting marketplace in 2018.

Readers of this report will learn:

  • How the economy is likely to perform in 2018-19;
  • The new fiscal realities for agencies, revenue, and budgets;
  • Emerging types of technology being increasingly adopted by agencies; and
  • Predictions on how natural disasters impact government purchasing.

Onvia invites you to download this complimentary report today so you can give your business a head start in the coming year.   Download here: https://www.onvia.com/market-research/special-reports/2018-state-local-government-contracting-forecast

A slide in capital spending by states and local governments

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Capital spending by state and local governments around the U.S. has been on the decline, with jurisdictions pushing off infrastructure costs into future years.

That’s according to a report the credit ratings agency Moody’s Investors Service issued last week. The ratings agency looks at U.S. Bureau of Economic Analysis figures and says the information suggests an “ongoing buildup of deferred infrastructure maintenance.”

This comes as costs tied to areas like public employee pensions and education continue to put pressure on many state and local budgets.

If states and localities had maintained 2009 capital investment levels, they would have invested an additional amount of roughly $685 billion in the past seven years, or about 27 percent more than the $2.5 trillion spent during that time, according to Moody’s.

Keep reading this article at: http://www.routefifty.com/finance/2017/10/capital-investment-state-local-infrastructure-moodys/141628/

 

Atlanta contractors get prison time in contract bribery case

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Two Atlanta contractors were sentenced to prison Tuesday as part of an ongoing federal investigation into a pay-to-play scheme for city contracts.

U.S. District Judge Steve Jones sentenced Elvin R. Mitchell Jr., of Atlanta, to serve five years and pay more than $1.12 million in restitution. Mitchell, 63, pleaded guilty in January to a conspiratorial bribery and money laundering charge.

Jones also sentenced Charles P. Richards Jr., of Tucker, to serve two years and three months in prison and pay $193,000 in restitution. Richards, 65, pleaded guilty in February to a conspiratorial bribery charge.

When imposing the sentences, Jones told each man that their actions had damaged the trust and confidence of the public, cracking the foundation of government.

Keep reading this article at: https://apnews.com/530f2f16f1bc4b8b83b2cede829e2089/Atlanta-contractors-get-prison-time-in-contract-bribery-case

Also see Justice Dept. statement on this case: https://www.justice.gov/usao-ndga/pr/construction-company-owners-sentenced-federal-prison-paying-over-1-million-bribes-city

City purchasing head pleads guilty to conspiracy charge

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Adam L. Smith, the former Chief Procurement Officer for the City of Atlanta, has pleaded guilty to conspiring to accept more than $30,000 in bribe payments from a vendor who obtained millions of dollars in City contracts.

“Great trust was placed in Smith as Chief Procurement Officer for the City of Atlanta, and he abused his position to serve his own financial interests,” said U.S. Attorney John A. Horn.  “Public corruption offenses, like Smith’s, can erode the confidence that the people have in government.”

“The guilty plea of former City of Atlanta Procurement Officer Adams in federal court [on Sept. 26, 2017], will ensure that he is held accountable for his greed based criminal conduct as he now awaits sentencing. It is hoped that this case serves as notice to others that similar such conduct among public officials will not be condoned and that there are severe consequences should that notice go unheeded,” said David J. LeValley, Special Agent in Charge, FBI Atlanta Field Office.

“Public service is a public trust, requiring employees to obey laws and ethical principles above private gain.  Smith abused his public trust to enrich himself at a cost to the taxpayers,” said James E. Dorsey, Acting Special Agent in Charge, IRS Criminal Investigation. “We will continue to work with the FBI and U.S. Attorney’s Office in making these public corruption investigations a priority.”

According to U.S. Attorney Horn, the charges and other information presented in court, Smith served as the Chief Procurement Officer for the City of Atlanta from 2003 to February 21, 2017, overseeing the City’s purchasing activities and its expenditure of billions of dollars in public money for projects.

The conspiracy charge filed by Horn’s office refers to a “vendor” represented by an executive with a construction firm in Atlanta, but does not identify either the vendor or the executive by name.  During Smith’s tenure as the Chief Procurement Officer for the City, he awarded contracts worth millions of dollars to the vendor’s firm and joint venture projects of which the vendor was a partner.

From at least 2015 to January 2017, Smith met privately with the vendor on multiple occasions, frequently at local restaurants. During these meetings, Smith and the vendor discussed Atlanta procurement projects, bids, and solicitations. Often at the time of these meetings, the vendor was actively seeking contracts, projects, and work with Atlanta.

After most of these meetings, the vendor and Smith met in the restaurant’s bathroom, where the vendor paid Smith approximately $1,000 in cash.  In return for the bribe payments, the vendor expected Smith to use his position and power as Atlanta’s Chief Procurement Officer to assist the vendor with contracting/procurement with Atlanta and to furnish the vendor with future benefits and favors when needed.

Given his position, Smith was required to sign annually a financial disclosure statement certifying that he had not received more than $5,000 in annual income from any corporation, partnership, proprietorship, or other business entity other than Atlanta.  Additionally, under Atlanta’s Procurement Code, Smith also had to “make a written determination as to the existence” of any “personal or organizational conflicts of interest exist” between vendors and Atlanta before awarding a vendor a solicited contract. Similarly, Atlanta’s Procurement Code mandated that Smith “certify to the City Council” that the winning vendors had disclosed to Atlanta any “organizational and personal relationships” and that the “award of the contract [was] appropriate.”

Furthermore, in exchange for those cash payments:

  1. Smith met with the vendor on a regular basis;
  2. Smith provided the vendor with information and counsel regarding Atlanta’s procurement processes (among other information);
  3. When the vendor’s firm or joint venture became the successful bidder on an Atlanta contract or request for proposal, Smith approved and submitted the award of such procurement projects or bids to Atlanta’s mayor and City Council for final authorization;
  4. Smith never disclosed his ongoing financial relationship with the vendor and/or the vendor’s firm on his Financial Disclosure Statements to Atlanta; and
  5. Smith never advised Atlanta’s City Council that the vendor’s firm or joint venture had failed to disclose its organizational and personal relationships with him.

In total, from at least 2015 to January 2017, the vendor paid Smith more than $30,000 in cash.

Adam L. Smith, 53, pleaded guilty to conspiratorial bribery.  Sentencing is scheduled for Jan. 16, 2018, before U.S. District Judge Steve C. Jones.

The Federal Bureau of Investigation and Internal Revenue Service Criminal Investigation are investigating this case.

Source: https://www.justice.gov/usao-ndga/pr/city-atlanta-s-former-chief-procurement-officer-adam-smith-pleads-guilty-taking-bribes

See federal conspiracy charge here: Conspiracy Charge – Adam Smith – 09.26.2017

USG holding annual procurement expo in Savannah on Oct. 24

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The University System of Georgia (USG) invites all vendors to come to the 11th USG Procurement Expo — this year hosted by Armstrong State University in Savannah, Georgia.

At USG Procurement Expo 2017 you will explore business opportunities with the University System of Georgia. Network with federal, state, and local agencies and prime construction management firms.

The luncheon program will highlight business opportunities with Georgia’s ports, Chatham County, Savannah-Chatham County Public School System, and the City of Savannah.

Other features of this year’s event:

  • Includes sessions on navigating the procurement process of the University System of Georgia. Meet buyers and contracting officers from the public colleges and universities of the State of Georgia.
  • Network with representatives from the Georgia Department of Administrative Services, Georgia Department of Transportation, federal, state, and local government agencies.
  • Meet prime construction management firms currently working with the University System of Georgia.

SCHEDULE – Tuesday, October 24, 2017

8:30AM Registration

10:00AM Morning Session

Navigating the University System of Georgia procurement process in the areas of construction projects, facilities management, and general procurement

General Procurement

  • Moderator: Ms. Daphne Burch, USG Procurement Expo 2017 Co-chair and Procurement Director, Armstrong State University

Construction/Facilities Management

  • Moderator: Ms. Katie Twining, Associate Vice President fo Facilities,     Georgia Southern University

12:15PM Luncheon Program

This year we will explore business opportunities with the Savannah ports and shipping industry.

  • Moderator: Mr. Vince “The Voice” Bailey, Vince Bailey Productions

Luncheon Panel:

  • Mr. Bart Gobeil, Senior Director of Economic Development and Government Affairs, Georgia Ports Authority
  • Ms. Peggy Joyner, CPPO, Purchasing Director, Chatham County Purchasing & Contracting
  • Ms. MarRonde Lumpkin-Lotson, SEC Administrator, Savannah Entrepreneurial Center
  • Ms. Sabrina Scales, Director of Finance and Business, Savannah-Chatham County Public School System

2:00PM Exhibits Open

Visit with procurement officials from the University System of Georgia, federal, state, and local agencies, and prime construction management firms.

Location:

Armstrong State University

Armstrong Center
13040 Abercorn Street
Savannah, GA 31419

Hotel Information:

When registering, please mention that you are attending an event at Armstrong State University and would like the Armstrong rate.

Fairfield Inn I-95 South, 17027 Abercorn Street, Savannah 31419 – Call 912-925-5050 for the Armstrong Rate: $91

Springhill Suites by Marriott, 11317 Abercorn Street, Savannah – Call 912-920-3784 for the Armstrong Rate: $96

TownPlace Suites by Marriott, 11309 Abercorn Street, Savannah – Call 912-920-9080 for the Armstrong Rate: $84

Cancellation Policy:

Due to pre-registration costs and guarantees, refunds or credits are not extended for this event. However, registrations are transferable. On the day of the event, the substitute attendee must present a copy of the registration receipt or email verification to be admitted to the event.

Photo Release:

By registering for this event, I grant to the Board of Regents of the University System of Georgia the right to take photographs of me and my property in connection with the USG Procurement Expo. I authorize the Board of Regents of the University System of Georgia to use and publish the same in print and/or electronically. I agree that the Board of Regents of the University System of Georgia may use such photographs of me with or without my name and for any lawful purpose including, for example, such purposes as publicity and web content.

Use this link to Register Now!

Contractors have increased confidence in the government market

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Following an election year filled with uncertainties, companies selling to the public sector have increased confidence in their expectations for sales growth in 2017-18.

That’s one of the findings from Onvia’s third annual survey of government contractor sales expectations. The report is a guide to vendor sentiment on the government marketplace. The firm provides government sales intelligence in the business-to-government (B2G) marketplace.

A total of 424 companies who sell to federal, state, local and education agencies participated in this year’s study. Their responses indicate how contractors expect to perform over the next 12 months compared with their self-reported performance over the last 12 months. The combined results were used to calculate the 2017 Onvia Government Contractor Confidence Index (GCCI), which set a new record high score at 135.8, up 5 percent from 2016.

Keep reading this article at: http://americancityandcounty.com/gpn/contractors-have-increased-confidence-government-market

Infrastructure spending fuels big state and local procurement gains

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What do Alaska, Wisconsin, Louisiana and Maine have in common? They’re among the 17 states that saw at least a 10 percent increase in the number of state and local agency bids and requests for proposal between Q1 2016 and Q1 2017, according to a new Onvia report.

The state, local and education market witnessed an across-the-board 4.9 percent increase in procurement—the second-highest year-over-year growth since 2014—rooted in more than $200 billion in infrastructure spending.

Keep reading this article at: http://www.routefifty.com/management/2017/04/infrastructure-spending-state-local-procurement-gains/137089/

 

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