Effective April 27, 2018, all vendors who are renewing or updating their records in SAM.gov will need to comply with a new notarized letter requirement.
The General Services Administration (GSA) previously announced that because of suspicious fraudulent behavior involving vendor registrations in the SAM.gov database, it would begin requiring submittal of a notarized letter from new registrants.
With the latest announcement by GSA, the notarized letter requirement applies to all entities who are registered in the System for Award Management (SAM). SAM is the federal government’s vendor database. It also contains links to several other contract-related functions.
Here is the exact language of GSA’s announcement, dated April 4th: “Beginning on April 27, 2018, entities renewing or updating their registration will be required to submit an original, signed notarized letter confirming the authorized Entity Administrator associated with the DUNS number before the registration is activated.”
To assist vendors in this process, the Georgia Tech Procurement Assistance Center (GTPAC) has prepared a template. The template is available here: SAM_Notary_Letter_Template_v1_GTPAC_03.23.2018
Update: GSA has prepared a template for preparation of the notarized letter. The template is available here: SAM_Notary_Letter_Template_4.12.18_GSA_version
Georgia businesses who need assistance with this process should contact a GTPAC counselor for no-cost assistance. A directory of our counselors appears at: http://gtpac.org/team-directory.
Businesses located outside the state of Georgia may obtain free help by contacting a Procurement Technical Assistance Center (PTAC) in their state. A directory of PTACs is at: http://www.aptac-us.org/find-a-ptac.
