Georgia Tech Procurement Assistance Center

How FEMA can reduce fraud in the wake of Harvey and Irma

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As the old adage goes, when you want to find fraud, follow the money. In the aftermath of Hurricanes Harvey and Irma, the Federal Emergency Management Agency is preparing for another huge post-disaster recovery operation. As many as half a million Texans and untold millions of Floridians will likely be eligible for federal financial support. FEMA’s central challenge will be to balance the risk of fraud with the urgent need to provide relief.

Post-disaster environments are notoriously prone to fraud. Most believe it is better to risk losing a few dollars to a fraudster than to make a true victim spend another night in a shelter. As the Government Accountability Office has reported, federal agency officials often decide to forego home inspections used to verify damage after a natural disaster because they may be prohibitively time-consuming or difficult to conduct in inaccessible areas.

The last two major hurricanes to hit the United States—Katrina and Sandy—offered FEMA a wealth of lessons in how to manage the myriad fraud risks. According to GAO, during the first six months following Hurricane Katrina in August 2005, FEMA provided between $600 million and $1.4 billion in improper and potentially fraudulent financial assistance.

Keep reading this article at: http://www.govexec.com/excellence/promising-practices/2017/09/how-fema-can-reduce-fraud-wake-harvey-and-irma/140931hurr

SBA publishes contact information for disaster response contracts

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The Small Business Administration (SBA) has identified officials responsible for the agency’s contracting in support of emergency recovery efforts in the wake of Hurricanes Harvey and Irma.  The information available here lists SBA points of contact (POCs) for disaster contracts nationwide, 8(a) program waivers nationwide, protests and eligibility matters, and regional contacts.

The SBA is reiterating the importance of the government’s Disaster Response Registry for firms wishing to be identified by government contracting officials as potential contractors in activity categories such as debris removal, distribution of supplies, reconstruction, and other disaster or emergency relief supplies and/or services.  Government agencies search the Disaster Response Registry of the System for Award Management (SAM) to find contractors that can help respond to disasters. The Registry within SAM lists contractors that offer services that support disaster recovery contracting efforts.  Local firms affected by a Presidential major disaster or emergency declaration may be given contracting preferences under the terms of the Stafford Act.

Businesses must register in SAM to be eligible for disaster relief contracting opportunities. On average, it takes 2-3 days to complete the registration process. Once your registration is active, your firm will be added to the Disaster Response Registry.  During registration, you must indicate you want to participate in the Disaster Response Registry and provide the required information on the Disaster Response Information page within the Assertions module.

Contact the Federal Service Desk (FSD) to get help registering. If you’re located in the U.S. and its outlying areas, you can get free support from your local Procurement Technical Assistance Center (PTAC), an official resource for government contracting assistance.   In Georgia, the PTAC is operated by Georgia Tech.  The Georgia Tech Procurement Assistance Center (GTPAC) advises businesses to seek its no-cost assistance before paying for any registration services.  GTPAC also warns vendors to be cautious in selecting outside help, noting a recent fraud conviction involving a company misrepresenting itself as a vendor registration list for FEMA.

Remember, it is FREE to register and maintain your registration in SAM. If you get an email from any address that does not end in .gov or .mil, be cautious. If you get an email, text message, or phone call asking for money or payment of any amount, be very cautious. These parties do not represent the U.S. government. You engage third party vendors at your own risk.

In Georgia, you can contact a PTAC counselor at the Georgia Tech Procurement Assistance Center at: http://gtpac.org/team-directory.  If your business is located outside Georgia, you can identify the PTAC serving your state at: http://www.aptac-us.org/find-a-ptac.

See GTPAC’s other articles on disaster recovery contracting by clicking on these links:

New research may improve communications during natural disasters

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Storms like Hurricane Irma and other natural disasters bring with them lots of uncertainty – where will they go, how much damage will they cause. But, what is certain is that no matter where they strike, natural disasters knock out power.

And, no power means no internet for thousands of people in affected areas.

However, researchers at the Georgia Institute of Technology are proposing a new way of gathering and sharing information during natural disasters that does not rely on the internet.

Using computing power built into mobile phones, routers, and other hardware to create a network, emergency managers and first responders will be able to share and act on information gathered from people impacted by hurricanes, tornados, floods, and other disasters.

“Increasingly, data gathered from passive and active sensors that people carry with them, such as their mobile phones, is being used to inform situational awareness in a variety of settings,” said Kishore Ramachandran, computer science professor at Georgia Tech.

“In this way, humans are providing beneficial social sensing services. However, current social sensing services depend on internet connectivity since the services are deployed on central cloud platforms.”

In a paper presented earlier this year at the 2nd International Workshop on Social Sensing, the Georgia Tech research team detailed how it may be possible to access these centralized services using a decentralized network that leverages the growing amount of computing power at the “edge” of the internet.

This ability will give a huge advantage to first responders.

In a flooded area, for example, search and rescue personnel using a geo-distributed network would be able to continuously ping enabled phones, sensors, and other devices in an area to determine their exact locations. The data is used to create density maps of people in that search region. These maps are then used to prioritize and guide emergency response teams.

The Georgia Tech proposal takes advantages of edge computing. Also known as fog computing, edge computing places more processing capabilities in sensing devices – like surveillance cameras, embedded pavement sensors, and others, as well as in consumer devices like cell phones, readers, and tablets – in order to improve network latency between sensors, apps, and users.

Rather than just being able to communicate through the internet with central cloud platforms, the Georgia Tech team has demonstrated that by harnessing edge computing resources, sensing devices can be enabled to identify and communicate with other sensors in an area.

“We believe fog computing can become a potent enabler of decentralized, local social sensing services that can operate when internet connectivity is constrained,” said Ramachandran.

“This capability will provide first responders and others with the level of situational awareness they need to make effective decisions in emergency situations.”

The team has proposed a generic software architecture for social sensing applications that is capable of exploiting the fog-enabled devices. The design has three components – a central management function that resides in the cloud, a data processing element placed in the fog infrastructure, and a sensing component on the user’s device.

The researchers say that it is not enough to simply run a centralized social sensing service on a number of parallel fog nodes.

“Rather, the social sensing service has to become a distributed service capable of discovering available fog nodes and building a network that aggregates and shares information between social sensors that are connected to different fog nodes,” said computer science Ph.D. student Harshit Gupta.

Beyond emergency response during natural disasters, the team believes its proposed fog architecture can also benefit communities with limited or no internet access. These include applications for public transportation management, job recruitment, and housing.

Another possible application of the new approach is monitoring sensing devices in remote areas.

To monitor far-flung devices in areas with no internet access, a bus could be outfitted with fog-enabled sensing capabilities. As it travels in remote areas it would collect data from sensing devices. Once in range of internet connectivity, the “data mule” bus would upload the information to the centralized cloud-based platforms.

“In places that did not benefit from the first wave of cloud-based social sensing services, our hope is that these communities can leapfrog having to rely solely on the internet and directly use fog-based services,” said Ramachandran.

Source: http://www.news.gatech.edu/2017/09/08/new-research-may-improve-communications-during-natural-disasters

Tips for disaster recovery contracting

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If you are seeking to do business with the Federal Emergency Management Agency (FEMA) in support of a disaster recovery effort, please be aware that in accordance with the Robert T. Stafford Act, FEMA seeks out local companies to perform contract work within the disaster area for goods and services related to a specific disaster.

The Army Corps of Engineers, and its contractors, actually do a lot of disaster response and recovery work such as debris removal. Use this link to access more information on contracting with the Corps in emergency situations: http://www.usace.army.mil/Missions/Emergency-Operations/Contracting-in-Disasters.

You can use this link — www.moveit.gsa.gov — for access to the General Services Administration (GSA) Transportation Management Services Solution (TMSS).   FEMA procures many of its transportation needs through GSA including: truckload services, air charter, barges, air freight, air ambulance, heavy hauler, rail, vehicle rental, truck rental, travel trailers, and mobile homes.

Please Note: There are companies that mimic services of Federal agencies, and these companies typically charge fees for services that your business can typically accomplish yourself.  Be aware that most, if not all, Federal Government services are free of charge.  If you are approached by letter, email or phone to buy access to federal contracting opportunities, always make it a practice to reach out to the appropriate Federal agency first to inquire about the validity of the service, specifically if a fee is associated with it.  An excellent source of no-cost assistance associated with navigating the government contracting process is the Georgia Tech Procurement Assistance Center (GTPAC).  You may contact GTPAC via email at: gtpacatl@innovate.gatech.edu.  If your business is located outside the state of Georgia, you can find similar no- or low-cost help at: http://www.aptac-us.org/find-a-ptac.

Helpful Tips For Contractors:
  • Get to know the Federal Business Opportunities website www.fbo.gov (known as FedBizOpps or FBO). FedBizOpps is the single point-of-entry to search, monitor, and retrieve Federal procurement opportunities. You will also find subcontractor, supplier and teaming opportunities here.
  • Monitor the Department of Homeland Security’s planned contract opportunities on the DHS Acquisition Planning Forecast System (APFS) located at: http://apfs.dhs.gov/.
  • Accept the government purchase card or credit card. The government buys more than $5 billion in goods and services annually using purchase cards.  In emergency contracting situations, a great many government purchases are micro-purchases less than $3,500.  (Note: Effective Aug. 29, 2017, the micro-purchase threshold for disaster recovery contracting was raised to $20,000.  See details at: http://contractingacademy.gatech.edu/2017/09/05/micro-purchase-and-simplified-acquisition-thresholds-raised-for-hurricane-harvey-response.)
  • Promote your business in electronic catalogs. If you are a GSA Schedule contractor, GSA Advantage and other electronic commerce initiatives will allow you to list your products or services for government browsing.
  • Publish your catalog listings on your company website. Having a website allows interested buyers to access additional information regarding your company (experience, past performance record, financial stability) after reviewing product descriptions.
  • See other helpful information at: http://gtpac.org/2017/08/31/register-free-if-you-want-to-provide-debris-removal-supplies-reconstruction-and-other-disaster-or-emergency-relief.

FEMA sponsors teleconference July 17th to educate vendors how to respond to emergency RFPs in southeast

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In preparation for this year’s hurricane season, the Federal Emergency Management Agency (FEMA) Region IV Mission Support Division-Contracting, wants to educate suppliers interested in doing business with FEMA.

Shelter is a high priority following a natural disaster, so FEMA wants to ensure that manufacturers of mobile homes, retailers, commercial parks owners, installers, transporters, and all forms of service and supply providers are ready to respond immediately to FEMA’s requests for proposals to provide temporary housing and ancillary services.

FEMA’s goal is to seek local vendors, whenever practical and feasible, within each disaster area for recovery-related purchasing.

In order to do business with FEMA, vendors must be registered with the federal government. The purpose of the FEMA Teleconference is to discuss disaster business opportunities available through FEMA and educate vendors about the process of registering with the federal government.  Registering one’s business with the federal government is a prerequisite for doing business with FEMA.  Registering prior to a natural disaster expedites a vendor’s ability to do business with FEMA.

The FEMA Teleconference will be held Monday, July 17, 2017, from 1:00 to 3:00 p.m., Eastern Time.

There is no cost to attend this event via Teleconference but pre-registration is required.  Limited space is available.  Please email annette.wright@fema.dhs.gov if you desire to join the teleconference.

Teleconference number: 800-320-4330; Passcode: 795068

Resource: SAM Registration Tips from FEMA

Also, GTPAC urges vendors to be aware of disaster-related scams.  Read articles here: http://gtpac.org/?s=fema+scam

Beware of scams involving FEMA’s response to Hurricane Matthew

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Hurricane Matthew is being used as a platform to circulate false information to government contractors and other vendors.

femaWe want to make sure that you are aware of this situation so no one takes advantage of you, especially at a time when so many people are vulnerable to the storm hitting Florida, Georgia and South Carolina.

Please be on alert to the possibility of phone calls and emails which encourage you to register in a database that will give your company “priority vendor” status by “emergency managers” (implied to be FEMA officials) so that you can be given the “opportunity to help your community for disaster relief efforts and make profits at the same time.”  The services offered in these solicitations carry a price tag ranging between $195 and $1,200 for a variety of services, including a “priority listing.”

Please be advised that FEMA does NOT have a “priority vendor” program. 

FEMA does maintain a legitimate web site for vendors who wish to voluntarily provide supplemental information on the kinds of services they would like to furnish to FEMA, and there is no fee to use it.  That web site is at: https://www.fema.gov/media-library/assets/documents/29748.

FEMA states: “Submission of the vendor profile form does not place you on a preferred list of vendors to be considered for procurements.  FEMA does not maintain such a list. The form is used to assist in secondary market research and is voluntary.  FEMA does not charge any company a basic registration fee.  There are companies that replicate services of Federal Government entities and there are typically fees associated with their services.  Most Federal Government services, if not all, are free of charge.  Always make it a practice to reach out to the appropriate Federal agency first to inquire about the validity of the service, specifically if a fee is associated with it.”

Please feel free to consult with any GTPAC counselor whenever you are in doubt about the legitimacy of any government contract-related offer.  In fact, we would appreciate it if you would share questionable solicitations with us.

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